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RACI is a term that makes you groan inwardly when you hear it. It is not the exciting acronym it sounds, but it can be a real headache to create. You have to figure out who should take what role for each task or deliverable.
The RACI diagram (also known as responsibility matrix matrix or RACI matrix/diagram) is designed to simplify your life as a Project Manager. However, it can also be the elephant in a room at the start of a project that no one wants or needs to review or use.
How can you make your RACI a valuable tool that can help your project and you?
This article will simplify the RACI process. I will show you how to use RACI charts the most effectively, give tips and provide a RACI matrix template for your project.
This article explains.
What is a RACI chart?
Advantages of the RACI Chart
When to Use A RACI Chart?
RACI On Agile Projects
How to Avoid Common RACI Mistakes
6 steps to create a RACI Chart
Alternatives to the RACI chart
A case study of the RACI
First, what is a RACI chart?
It is a tool that identifies roles, responsibilities and tasks within a project.
What does the acronym RACI stand for?
The RACI maps tasks to deliverables and assigns responsibilities to each role. Let’s take a closer look at each term.
Responsible: Performing the Task
This person executes the task or delivers the deliverable. They are responsible for completing the task or making the final decision. Sometimes it can be more than one person but you should try to limit the number of people involved.
Can you have more than one Responsible within a RACI
As much as possible, you should have one person responsible for a task or deliverable in your responsibility matrix. Sometimes, however the Responsible person may need assistance from another person or someone to delegate to. You can designate more than one person Responsible in this instance.
Limit this as much as you can to ensure that the roles of multiple responsible people are clear to each individual.
Accountable: Taking on the Task
This role or person is responsible for the overall delivery of the task. They are not responsible for the actual work, but they will make sure it is done. To avoid confusion about who is responsible for the task, it is best to have one person accountable.
This person, this role, or this group will provide the information necessary to complete the task. There will be two-way communication between the responsible and those consulted. This person is often a subject matter specialist.
Keep informed: Staying Aware
These individuals or groups will be kept informed about the task or deliverable. This could be about progress or when the task/deliverable is complete. They will not be asked to provide feedback or reviews, but they can be affected or affected by the outcome of the task. These roles and groups should have one-way communication.
What is a RACI Model used for?
The RACI model should be used for planning roles and responsibilities ahead of time so that everyone knows who is responsible when it comes to completing a task or getting feedback on deliverables.
To keep track of who is responsible, accountable, consulting, and what tasks are being completed, a RACI chart should always be referenced and used throughout the project. The RACI chart example is useful throughout a project to help you keep track of the roles.
Why should I care? The Advantages of a RACI Chart
1. Streamlining Communication
A RACI can be useful for referring ba