You may feel that you need to have delicate navigation skills if you find yourself copying slides from another Power Point presentation and pasting them into your current Power Point Presentation. I have often copied or pasted the wrong slide(s) many times. However, PowerPoint has a Reuse Slides option. This solves the problem of having to navigate between multiple windows and avoid clicking in the wrong spot.
First, ensure that you have the file you wish to add slides to open. Navigate to Slides Group > Home tab. Click the button to create a new slide. Reuse Slides is the last option in this menu. This will open a Reuse Slidespane to the right of your screen. Browse to find the file with the slides you wish to copy or reuse in another file.
You can right-click on any slide thumbnail in the Reuse Slides panel and choose to insert it or all of them. It is important to note that the slide you selected in the original file is the one that will be used. You can always rearrange slides later. You can also choose to keep the source formatting or not.
Let’s call the file that you are inserting from the source and the destination file the destination. When you insert a slide, it will automatically adjust the formatting to match the destination file’s. This could result in formatting changes (font, font size and colors, etc.). If you want to keep the slides as they were in the original source file, you can tick the box to Keep Original Formatting. This will not alter the appearance of the slides that you insert/reuse.
Reuse Slides can be very useful when you need to reuse slides from other presentations. It can also save you time!
Ruth Romano is an Award-winning Applications Instructor at New Horizons Anaheim. Ruth’s experience with Microsoft Office spans multiple generations of Windows and Office. Her management and teaching experience gives her many examples from real life, especially in Business Skills. Ruth loves to engage her students in practical applications of the material, so that the “real-world” connection is made. No matter what class, her goal is to make students more efficient and proficient in the classroom. Ruth is a Microsoft Office Specialist Master. She is one of the top 25 instructors worldwide.
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